Processes your supplier invoices end to end — captures, codes, matches and queues them for payment. You approve the exceptions.
Accounts payable 48 systems From R8 500 / month Up to 500 invoices a month included
Hire a Creditors ClerkThe whole job, in the order it happens — not a feature list.
Watches the creditors mailbox, the Dext inbox and the scan folder. Pulls PDFs, photographs and e-mailed attachments as they arrive, de-duplicates them against what is already in the ledger, and files the original against the supplier.
Extracts supplier, invoice number, date, VAT number, line items and totals. Two OCR engines read each document — the cloud one and the engine on your own machine — and where they disagree, the invoice comes to you instead of going into the ledger.
Applies the GL account, cost centre, project and VAT treatment from that supplier's own coding history. A supplier coded the same way forty times is not a question worth asking you. A new one is.
Three-way matches the invoice to the purchase order and the goods-received note. Quantity and price variances outside the tolerance you set stop the invoice and open an exception rather than posting a difference nobody sees.
Writes the invoice into Xero, Sage, QuickBooks, Zoho Books, SYSPRO or desktop Pastel — through the API where there is one, and through the application's own screens where there is not.
Builds the payment batch against your terms and early-settlement discounts, loads it to the bank for a human to release, and sends each supplier a remittance advice once the payment clears.
It works the invoices it is certain about and stops on the ones it is not. Every exception arrives with the document, what it read and what it proposes to post, side by side.
A digital worker you cannot measure is one you cannot trust. Every run is logged, and the numbers below are reported without being asked for.
48 pre-built connections, ready on day one. Where a system publishes an API, the digital worker uses it directly from the cloud.
Desktop Sage Pastel, SYSPRO and supplier portals with no API — driven through the application's own screens by the bot on your machine.
This is the part a cloud-only tool cannot do. The Automize bot runs on your own machine, so anything a person can open, it can work in — the desktop accounting package, the bank portal, the supplier site with no integration.
The bot is installed where the work happens, so it can reach the systems that never got an API.
Passwords live in your operating system's own keychain and never sync to us. We hold the steps, not the secrets.
Client financial data is processed locally. Servers are in AWS Ireland and hold process definitions and execution logs.
Step-by-step logs, screenshots and timestamps for every run — and a record of who approved what.
A creditors clerk costs R20 000 – R28 000 a month, fully loaded. An offshore one costs $1 200 – $2 500 and still needs managing.
