Reconciles the trust account every month — fetches the statements, allocates receipts to matters, proves trust creditors against trust funds, and hands you what will not balance.
Trust and section 86 reconciliation 24 systems From R7 500 / month Up to 1 500 trust transactions a month included
Hire a Trust Account ClerkThe whole job, in the order it happens — not a feature list.
Signs in to the bank every morning and pulls the trust account, the investment accounts opened for individual matters, and the business account alongside them. The business accounts with no working feed included.
Turns each bank's CSV, OFX and PDF layout into one consistent set of transactions, with the duplicates from overlapping date ranges removed.
Matches each receipt to the matter it belongs to, from the reference, the payer and the amount against what that matter is expecting. A deposit it cannot place is never guessed at.
Builds the trust creditors listing and proves it against the trust funds held — the reconciliation the Act actually asks for, not just a bank reconciliation with a different account number.
Unallocated deposits, matters in deficit, transfers with no fee note behind them, and balances that have sat unmoved long enough to need a decision.
Assembles the month-end reconciliation, the supporting listing and the exception schedule, ready for the person who has to sign it and for the auditor who will ask for it.
It reconciles and proves; it never moves money. Every transfer out of trust is a person's decision with their name against it.
A digital worker you cannot measure is one you cannot trust. Every run is logged, and the numbers below are reported without being asked for.
24 pre-built connections, ready on day one. Where a system publishes an API, the digital worker uses it directly from the cloud.
Desktop legal practice-management systems and business banking portals with no feed — the bot signs in and works them on your machine.
This is the part a cloud-only tool cannot do. The Automize bot runs on your own machine, so anything a person can open, it can work in — the desktop accounting package, the bank portal, the supplier site with no integration.
The bot is installed where the work happens, so it can reach the systems that never got an API.
Passwords live in your operating system's own keychain and never sync to us. We hold the steps, not the secrets.
Client financial data is processed locally. Servers are in AWS Ireland and hold process definitions and execution logs.
Step-by-step logs, screenshots and timestamps for every run — and a record of who approved what.
A trust reconciliation is a fixed monthly obligation with an audit behind it. Most firms do it late, and the ones that do it on time have somebody senior doing it.
