This article describes the RPA Microsoft Graph connector function to send an email.

For a full list of available functions, please read MICROSOFT GRAPH functions.

Description

The Send mail function sends an email via the Microsoft Graph API. The email is sent from the authenticated user’s mailbox and supports HTML body, multiple recipients, CC, and optional save to Sent Items.

Setting it up

To use the Send mail function, follow these instructions:

Once on a process map:

Navigate to the process where you would like to add the function
Click on the green button’s drop-down (right side of the green button labelled “Process”)
On the menu that appears, click on the “+ Activity” item
From here you can select the MICROSOFT 365 Send mail option
Click "Add" once you are done

Input parameters

Parameter	Required	Type	Default	Description
Connector	Yes	Select	-	Select the Microsoft Graph connector to use
To	Yes	Text	-	Recipient email(s), comma-separated
Subject	Yes	Text	-	Email subject line
Body	Yes	Textarea	-	Email body (HTML supported)
CC	No	Text	-	CC recipient email(s), comma-separated
Save to Sent Items	No	Select	true	Whether to save a copy in Sent Items
Variable	Yes	Text	-	Variable to store the result

Output variables

Variable	Type	Description
Variable	Object	API response confirming the email was sent

Errors

Authentication failed – the connector token has expired or is invalid
Invalid recipient – one or more email addresses are invalid
Insufficient permissions – the application lacks Mail.Send permission

Tips

Use variables in the subject and body fields, e.g. {customer_name}
HTML is supported in the body – use <b>, <br>, <table> tags for formatting
For multiple recipients, separate emails with commas: alice@example.com,bob@example.com

Related functions

Reply to mail – Reply to an existing email
List messages – List inbox messages
Search messages – Search messages by keyword

MICROSOFT GRAPH Send mail function