Help Centre › Building Processes
This article describes the RPA Outlook functionality to create a task.
For a full list of available functions, please read OUTLOOK functions.
Description
The OUTLOOK Create task function creates a new task item in Outlook with a subject, optional description, dates, importance level, reminder, and category.
Setting it up
To use the OUTLOOK Create task function, follow these instructions:
{{popups:rpas/add:action=outlook-task-create}}
Once on a process map:
- Navigate to the process where you would like to add the OUTLOOK Create task function
- Click on the green button's drop-down (right side of the green button labelled "Process")
- On the menu that appears, click on the "+ Activity" item
- From here you can select the OUTLOOK Create task option
- Click "Add" once you are done
Input parameters
| Parameter | Required | Type | Default | Description |
|---|---|---|---|---|
| Subject | Yes | Text | - | Task subject or title |
| Description | No | Textarea | - | Task body or description |
| Due date | No | Text | - | Due date (YYYY-MM-DD) |
| Start date | No | Text | - | Start date (YYYY-MM-DD) |
| Importance | No | Select | Normal | Low (0), Normal (1), or High (2) |
| Reminder | No | Text | - | Reminder date/time (YYYY-MM-DD HH:MM) |
| Category | No | Text | - | Category label to assign |
| Variable | No | Text | - | Variable to store the new task's EntryID |
Output variables
| Variable | Type | Description |
|---|---|---|
| Variable | Text | The EntryID of the newly created task |
Errors
| Error | Description |
|---|---|
| Outlook not open | Outlook is not running |
| Invalid date | A date field is not in the expected format |
Tips
- Use variables for dynamic dates, e.g. {due_date}
- Set a reminder to get notified before the due date
- Categories help organise tasks visually in Outlook