Help Centre › Building Processes
This article describes the RPA Outlook functionality to list tasks.
For a full list of available functions, please read OUTLOOK functions.
Description
The OUTLOOK List tasks function retrieves Outlook tasks with optional filters for completion status and subject. Returns a list of task dictionaries with details.
Setting it up
To use the OUTLOOK List tasks function, follow these instructions:
{{popups:rpas/add:action=outlook-task-list}}
Once on a process map:
- Navigate to the process where you would like to add the OUTLOOK List tasks function
- Click on the green button's drop-down (right side of the green button labelled "Process")
- On the menu that appears, click on the "+ Activity" item
- From here you can select the OUTLOOK List tasks option
- Click "Add" once you are done
Input parameters
| Parameter | Required | Type | Default | Description |
|---|---|---|---|---|
| Status | No | Select | Incomplete | Filter by completion status: Incomplete, Complete, or All |
| Subject filter | No | Text | - | Substring filter on task subject |
| Limit | No | Text | 50 | Maximum number of results |
| Variable | Yes | Text | - | Variable to store the results list |
Output variables
| Variable | Type | Description |
|---|---|---|
| Variable | List | A list of task dictionaries, each containing: id, subject, due_date, start_date, complete, percent, importance, categories |
Errors
| Error | Description |
|---|---|
| Outlook not open | Outlook is not running |
Tips
- Use the subject filter to find specific tasks
- Filter by status to see only incomplete or completed tasks
- Use the task ID from results to complete or delete specific tasks