Receipt to Excel, CSV or JSON

Photograph a receipt or drop in a stack of them, and get one expense table back – merchant, date, VAT and total, ready to claim or reconcile.

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Try it on your own receipt

One document, free, right now – no account and no card. You get the fields, the checks and the export, exactly as they come out of the pipeline below.

No document to hand? See it run on a sample – this does not use your free document.

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How it works

The whole pipeline, in the order it runs. The document type decides which fields come out and which checks run; the path is the same either way.

The pipeline: read it, extract it, check it, review it, export it – with a failed check routed to a person for review. 1 Read it 2 Extract it 3 Check it 4 Review it 5 Export it anything unresolved goes to a person, not a guess
1

Read it

The photograph is straightened, cropped and OCR’d. A till slip is the hardest document in this set – thermal paper fades, and the print is small – so this step does the most work here.

2

Extract it

Merchant, date, VAT, total and payment method become fields; line items become rows where the slip prints them at all.

3

Check it

The VAT is recalculated and the total re-added, and a slip that duplicates one already captured is flagged.

4

Review it

Anything read with low confidence is surfaced beside the photograph, so a faded total is corrected rather than re-typed.

5

Export it

One row per receipt for an expense claim, or JSON straight into the ledger.

What it extracts, and what it checks

Extraction is the easy half. The checks are what turn a converted document into one you can post without reading it twice.

Extracted

  • Merchant name and VAT number
  • Date and time of purchase
  • Line items where the slip prints them
  • Subtotal, VAT and total
  • Payment method and card last four digits
  • Currency

Checked

  • VAT is recalculated at the stated rate and compared with the VAT the slip prints.
  • Subtotal plus VAT is compared with the total charged.
  • Line items, where the slip lists them, are re-added against the subtotal.
  • A VAT number is checked for the right shape before it reaches an expense claim.
  • Duplicate slips – same merchant, same amount, same minute – are flagged rather than claimed twice.

What goes in, and what comes out

The document on one side, the fields pulled off it on the other – each one checked before it is handed over.

A receipt on the left and the fields extracted from it on the right, each one ticked as checked. Receipt (PDF) Structured, and checked read Merchant name and VAT number Date and time of purchase Line items where the slip prints them Subtotal, VAT and total Payment method and card last four digits

What a flagged document looks like

The original page on one side, the fields read off it on the other. Correct a reading and carry on – the point is that nobody re-types a document to fix one number.

An Automize approval: the supplier invoice PDF beside the fields extracted from it, with approve and reject controls.
A supplier invoice on the same review screen – the document beside what was read off it, to approve, correct, or send back.

And then it does not have to stop there

A spreadsheet is the end of the job for most converters. Here it is a step: the same structured output can go straight into a process that posts it to your ledger, matches it against a purchase order, files the original, and asks a person only about the exceptions.

See what a Digital Worker does with it

Related tools

Invoice extractor

Drop in a supplier invoice and get the header and every line item back as structured data – with the VAT and the totals checked against each other.

Statement extractor

Drop in a PDF or a photograph of a bank statement and get every transaction back as a spreadsheet – dates, descriptions, debits, credits and the running balance.

CV extractor

Turn a stack of CVs into one comparable table – candidate, contact details, qualifications, employment history and skills, in the order you want to read them.

Questions

Often, and this is the honest limit of the tool. Thermal paper loses contrast with heat and time, and a slip that a person struggles to read is one the extractor will struggle with too. What it will not do is guess: fields it cannot read come back flagged, beside the photograph, so you correct one number rather than re-key the slip.
Yes, and that is the normal case. Straightening and cropping happen before the read, so a slip photographed on a desk at a slight angle is fine. Good light and the whole slip in frame matter far more than the camera.
Yes, and then it checks it. VAT is re-derived at the rate printed on the slip and compared with the VAT amount shown, and the subtotal and total are re-added. A slip whose own numbers disagree is flagged – worth catching before it reaches a VAT return.
Yes. A month of receipts exports as one table, one row per slip, which is the shape an expense claim or a bookkeeping import actually wants.
The pages are different because the search and the workflow are different, but the extractor is the same one, and it handles both. If your document is a proper tax invoice rather than a till slip, the invoice tool describes the same thing with line items and purchase-order matching in front.

Try it on your own document

Create a free Automize company and upload a document. Extraction, the checks and the exports are all in the platform – and when the same document arrives every month, the process that reads it can post it too.

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